Under the Data Protection Act 1998 (or DPA) the GOC is known as a “Data Controller”. This means we are an organisation that controls how we collect, record, and use personal information, or as the Act calls it, “personal data”.
Personal data is information about an identifiable living person. The person who the personal data is about is called a “Data Subject”. The DPA does not cover information about deceased people.
As a data controller we must comply with certain rules of good information handling, more commonly known as the eight data protection principles. You have the right to expect us to ensure that personal data is:
A copy of our Data Protection Policy can be found here:
You have the right to:
If you want to make a request to see your personal data this is called a subject access request and we are allowed to charge you a fee of up to £10 before providing the information to you.
You are entitled to be:
There are a number of exemptions under the DPA which may mean we are unable to disclose some of the information you want. Some examples of these exemptions are:
If your personal data has other information amongst it that would not be appropriate to release to you (for example, other people’s information), we will blank out or “redact” this. This means that you might receive documents that have blanked-out sections.
If we are unable to give you your personal data we will tell you why it has been withheld unless the DPA also exempts us from having to confirm or deny its existence.
Please send your request in writing to us together with the £10 fee describing the information you want. It would be helpful if you could clearly mark your mail “Subject Access Request”.
Requests should be sent to:
Information Governance Project Manager
General Optical Council
41 Harley Street
or by email to: firstname.lastname@example.org
We will deal with your request as quickly as possible, normally within the 40 calendar days limit set by the DPA. The 40 days will start after payment of the fee. You may also be asked to supply proof of your identity.
For more information about the Data Protection Act and its principles you can:
Find a registered individual practitioner or business.
Information about our upcoming fitness to practise hearings.
The General Optical Council is composed of 12 members
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